senior executive administrator job description

Executive Assistants manage calendars, organize meetings, welcome visitors, accept phone calls, take messages and often take care of travel arrangements for senior-level executives. Common job duties include: 1. Administrative Executive Job Summary. The top priority of this position is to support the CEO to ensure she uses her time most wisely in the pursuit of organizational goals. Executive Assistant to Senior Vice President Description/Job Summary: Harvey Fertilizer and Gas Company is looking for an Executive Assistant… to the Senior Vice President to provide comprehensive support to an executive team and managing the organization’s office operations… 3.5 Brighton House Rehabilitation and Nursing Center Manages and supports the CEO with external meetings, including correspondence, preparing materials and documentation, research, and standing in at meetings if deemed appropriate. Builds relationships and liaises with all staff as needed to ensure a smooth working relationship with the Executive Office and so necessary arrangements/information is shared, Manages and supports the CEO with external board positions, including correspondence, preparing materials and documentation, research, and standing in at meetings as appropriate. Executives rely on them to decide which calls are truly urgent and which can wait. Senior Executive Assistant Job Description Template. We invite you to join us. Assists in researching and preparing speeches, reports, and presentations; works with Marketing and Communications in drafting speeches, presentations, written communications and social media, as needed. U.S. News & World Report: What is an Executive Assistant? Third Floor Irving, TX 75060 P: (972) 721-2696 F: (972) 721-2582 Hours Monday through Friday Holly McGurgan has a degree in journalism and previously worked as a non-profit public relations and communications manager. Also Executive Secretary and Administrative Assistant Jobs. Alternative titles for an executive assistant include executive secretary and administrative assistant. MindChamps PreSchool Limited. This involves organizing tasks by level of urgency, taking calls and communicating via email. Use our Career Test Report to get your career on track and keep it there. The administrative executive is responsible for providing personalized secretarial and administrative support to the executive in a professional and timely manner. Although the U.S. Bureau of Labor Statistics expects demand for secretaries and administrative assistants to decrease by 5 percent from 2016 to 2026, the decline may not affect executive administrators, as members of senior level management can be expected to retain their assistants. Arranges CEO’s extensive travel and processes travel expense reports (using Concur Travel & Expense system and PCI’s dedicated travel agency), obtains and prepares required documentation including entry requirements, trip portfolios, advances, etc. DESCRIPTION OF ROLE: Explore Senior Executive Administrator Job Openings In Mumbai Now! Plan meetings and take detailed minutes. Apply To 2063 Senior Executive Administrator Jobs In Mumbai On Naukri.com, India's No.1 Job Portal. Sort data by clicking on headers. Participates in PCI’s innovation efforts and in teams on innovation initiatives. You may need to work as a secretary or administrative assistant for a few years before you are considered for an executive administrator position. Responsibilities. JOB DESCRIPTION JOB TITLE: SENIOR EXECUTIVE ASSISTANT REPORTING TO: Michelle Wright, Chief Executive JOB PURPOSE: The role provides critical support to the Chair and Chief Executive and the Senior Management Team at Cause4 and undertakes administrative functions to ensure Correspondence preparation: In addition to typing or editing emails, memos and other correspondence generated by supervisors, administrators may also write emails, letters and reports. Most consider an executive assistant an executive level job. The Senior Executive Administrator provides strategic administrative support to the President & CEO (CEO) of Project Concern International (PCI). This involves creating expense and other reports, ordering office supplies, handling correspondence, and communicating with vendors. Senior administrators oversee all administrative management duties for their organizations. Build on the structure and organization of this ad by customizing it with your specific job duties and requirements, and … Senior HR Executive Profile and Description A senior HR executive has mainly to do the job of developing strategies and be the person to deliver the plans, both on paper and on the field. PCI’s mission is to empower people to enhance health, end hunger and overcome hardship. A social enterprise, we connect and inform 1,069,000+ development, health, humanitarian, and sustainability professionals through news, business intelligence, and funding & career opportunities so you can do more good for more people. Use our Job Search Tool to sort through over 2 million real jobs. Undertaking the tasks of receiving calls, take messages and routing correspondence. Must be flexible, extremely well organized and detail-minded. Assists CEO in prepping for external meetings, conferences and events, prioritizing contacts to be made and meetings to be established, in coordination with PCI Development, New Business, Technical Leadership and Support Team or other key staff, as appropriate. Sign up for similar job alerts. Since then, the focus of the organization has remained true to its founder: PCI works in vulnerable communities to improve health and create long-term change by helping people help themselves. This will be done by managing an effective executive function with optimal coordination and communication across the executive team of PCI as well as with external stakeholders such as donors, key stakeholders, partners and PCI board members. This experience led Dr. James Turpin to found PCI and forever change the lives of millions of children and families around the world by providing health and hope to those most in need. Screens and manages CEO’s telephone calls and visitors, ensuring appropriate follow-through. Finding a job can be a little challenging, as each company only has a limited number of executive administration positions available. Excellent organizational skills, an eye for detail and the ability to work well with people at all levels within the company or organization are essential characteristics of executive administrators. Travels with CEO when required. JOB DESCRIPTION SENIOR OFFICE ADMINISTRATOR POST TITLE: Senior Office Administrator GRADE: Negotiable HOURS: Full/ Part-time LOCATION: 12 City West Business Park, St Johns Road, Meadowfield, Durham, DH7 8ER ORGANISATIONAL RELATIONSHIPS: The post holder will be accountable to the Foster Care Manager. A senior executive assistant provides a wide range of support services for a high-level corporate manager as well as for other top-level executives. Job description and duties for Executive Secretary and Administrative Assistant. Adept at follow-through, especially in the management of detail and juggling multiple priorities. Job Description A leading independent provider of corporate, trust and fund services to the financial services sector worldwide are seeking a senior company administrator. Job Candidates: Find a Senior Sales Executive Job Now! ), International Office Leadership Team (IOLT) Support. The main responsibilities of the Senior Executive Administrator will include effectively prioritizing, managing and coordinating the CEO’s schedule, planning travel and making necessary logistical arrangements, drafting and/or preparing CEO communications and presentations, keeping the CEO optimally organized and effective in her internal and external activities, accompanying her on meetings, taking notes and ensuring effective and timely follow-through on contacts made and networking carried out by the CEO, and other administrative tasks designed to maximize the efficiency and productivity of the CEO as necessary. Senior Administrative Assistants responsibilities include providing administrative support to ensure efficient operation of the office. Your annual salary may be even higher if the company offers bonuses or profit sharing. As appropriate, accompanies the CEO to meetings and takes notes. Manages CEO’s appointment calendar: Schedules and prioritizes appointments and meetings to maximize CEO engagement and ensure the achievement of organizational goals; advises CEO of daily schedule; and works closely with the CEO to ensure effective and timely follow up. Maintains files and records of the Executive Office. These members of the support staff must be equally adept at preparing reports, managing meetings and acting as gatekeepers for the executives they support. They must ensure that students meet national and state academic requirements, and must prepare budgets. The outlook for Executive Director jobs is very good! A good sense of humor and the ability to defuse tense situations are important assets when you work in the executive suite. Here is an example of an appropriately written job description. Attend Meetings. 22h ago. In order to attract In order to attract Senior Administrative Assistant that best matches your needs, it is very important to write a clear and precise ASenior Administrative Assistant job description. Excellent communication and interpersonal skills, both written & verbal, including the ability to communicate across cultures and the ability to say “no” effectively and without negative consequences. Role descriptions for NSW Public Service senior executive roles should be based on the NSW Public Service Senior Executive Work Level Standards (WLS).. WLS indicate, in broad terms, the expected work to be performed at each of the senior executive bands across the NSW Public Service (except for the Department Secretaries Band). Thus it is important to present the job in an appropriate light, in order to attract the best candidates. Responsibilities: You’ll schedule and coordinate numerous weekly and ad hoc meetings; You are a team player and will act as back-up for Receptionist and other Admins; Excellent organizational skills, an eye for detail and the ability to work well with people at all levels within the company or organization are essential characteristics of executive administrators. Education senior administrators supervise all teaching and educational staff and are responsible for hiring and evaluating teachers as well. Certain skills can make you a more attractive candidate, such as certification in software packages, the ability to speak another language, or event planning or supervisory experience. Washington, D.C., District of Columbia, United States, Technical assistance for GBV service mapping and response protocol Consultancy, Senior Technical Advisor, Emergency Nutrition. Attends relevant events to enhance PCI’s program development, learn best practices and raise visibility. Handling executives' requests and queries appropriately. Office Administrator Job Description Responsibilities. Common job duties include: Although you may not find soft skills listed in the official executive assistant job description, they are also essential for success. The … Drafts correspondence, recommendations, reports, and memoranda related to issues on behalf of the CEO. Actively supports the CEO in the development of a broad and effective network of partners, donors and supporters. Use our Job Description Tool to sort through over 13,000 other Job Titles and Careers. The Senior Executive Administrator provides strategic administrative support to the President & CEO (CEO) of Project Concern International (PCI). Job Title: Office Administrator. Senior Sales Executive Job Summary We are seeking a Senior Sales Executive to guide our sales team and lead our company to profit growth. Schedule appointments and update calendar. Our President & CEO: Carrie Hessler-Radelet, (Click the link to learn more about her! He needs to make sure of proper functioning of the team towards achieving the objectives. Answer phone calls, provide information to callers or connect callers to appropriate people. Sitting at the top of a management hierarchy gives chief executive officers ultimate responsibility for the performance of a company, which also means they need the best help they can get to stay organized. Jill McAdams Human Resources Director City Hall 825 W. Irving Blvd. Support senior managers and executives with daily clerical tasks. Serves as confidential executive administrator to the CEO. Making it easy for interested candidates to read is especially important, so using a bulleted format is a great choice. Executive administrators handle sensitive information and must be counted on to maintain confidentiality. SHRM members have exclusive access to more than 1,000 job description templates. Click a job title to view the description. Ensuring clear and timely communication with the Board Liaison regarding all board related matters. Position Parameters/Special Responsibilities Required: Job LocationWashington, District of Columbia, United StatesPosition TypeFull-Time/Regular. Supports CEO’s fundraising activities and maintains CEO’s donor contact information in CRM system; Ensures that information pertaining to contacts with donors, potential donors, partners and potential partners are shared with the appropriate staff and is documented and uploaded into the organization’s CRM. Executive Administrative Assistant responsibilities include: Acting as the administrative point of contact between the executives and internal/external clients. S/he will be at the center of communications for the CEO, both internally and externally, in collaboration with the other members of the International Office Leadership Team (IOLT). Harvard Business Review: The Case for Executive Assistants. The Job Description of an Executive Assistant to the CEO. Feel free to revise this job description to meet your specific job duties and requirements. The … The job market for healthcare and senior care has projected an 18% increase from 2018 to 2028 according to the Bureau of Labor Statistics (BLS). Assistants were once plentiful in U.S. companies, but today, only senior managers may be assigned assistants. New Senior admin executive Jobs in Singapore available today on JobStreet - Quality Candidates, Quality Employers ... Job Specializations Admin/Human Resources / Clerical/Administrative Support. Approves and processes weekly checks, check requests, invoices, and timesheets, and provides CEO seal/signature for formal documents as authorized and supported by formal written approval. Apply to Senior Executive Assistant, Senior Administrator, Senior Sales Executive and more! Supports the CEO in tracking and completing performance planning & management process for all CEO’s direct reports. Visit PayScale to research senior executive administrator salaries by city, experience, skill, employer and more. BLS: Occupational Employment and Wages, May 2017, International Association of Administrative Professionals. Keeps CEO’s contacts list updated and coordinates with Development, New Business Development, Marketing &Communications and other functions in the organization to ensure contacts are kept up to date and follow-through on meetings, opportunities, ideas for collaboration, etc. The Senior Administrative Assistant is responsible for scheduling both personal and professional tasks that the executive needs to complete. Documented ability effectively supporting a CEO for a significant, complex, global development organization, Experience communicating and coordinating with private donors (foundation staff, high net worth individuals, social entrepreneurs, etc. ), Experience in or willingness to learn Concur Travel & Expense system, Experience in internet research and database management, Adept at proof-reading own and others’ work to eliminate errors, Ability to solve complex problems, think innovatively, creatively and strategically. highly preferred, A minimum of four to six (4-6) years’ experience in Executive Office support, with six to eight (6-8) years of overall professional experience. Marina East. VisionThe most vulnerable people in the world will have the power to lift themselves out of poverty and to create vital, healthy lives for their families and communities now and for the future. Apply online for the Senior Administrator/Executive Assistant vacancy at Anonymous Employer in Lagos today. The Senior Administrator/Executive Assistant will be carrying out multiple functions and the ideal candidate must be value-driven, organised, ambitious, extremely goal oriented, a vision driver and committed to the culture of the firm. Schedules IOLT group functions, meetings, and offsite retreats, Prepares agendas, takes notes, and tracks action items for all IOLT meetings, Maintains IOLT materials, bios and other related information, Supervises the DC Office Coordinator; establishes performance expectations, collaboratively develops and assesses progress towards annual performance goals, and provides ongoing guidance, Coordinates closely with the SD Office Coordinator; directs h/her work as it relates to CEO administrative activities, Must be available to work weekends and evenings in preparation for and during meetings, and other events as needed, Must be willing and able to answer calls/email during non-business hours, Bachelor’s degree in an appropriate field (business administration, non-profit management, etc.) If you're getting few results, try a more general search term. Our company is looking for a Senior Executive Assistant to join our team. Some education senior administ… Copyright 2021 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. People who searched for senior executive assistant jobs also searched for special assistant to the president, executive assistants, administrative manager, administrative assistant, executive secretary, personal assistant. Since there isn’t just one office administrator job description, it’s pretty difficult to approach the responsibilities of just one function. She often writes about career and lifestyle topics. Use the field below to search full or partial job titles. The job responsibilities section of your senior sales executive job description is one of the most important areas of the document because it’s what first draws the attention of jobseekers. There are senior office administrators, doing the same thing as office administrators, only for the senior … In this position, you will hire and train new sales representatives, set budgets and goals for each quarter, and identify new target markets and leads. This executive director job description sample is the perfect platform on which to create a posting that will attract the most qualified candidates. Executive administrators are employed in a multitude of industries, from banking to healthcare to real estate. Strong RootsIn 1961, a young doctor from San Diego volunteering at a Tijuana clinic saved the lives of two small children who were dying of pneumonia. The administrative executive works one-to-one with the executive on a wide variety of matters. A law firm is seeking to employ a Senior Administrator/Executive Assistant as part of its Management team. This job description for an executive assistant is much different from that of an ordinary secretary. is effectively and efficiently carried out. Her work has appeared online on Healthline, Working for Candy and other sites. From answering telephones to managing an executive's calendar, executive administrators are mainly responsible for supporting a CEO, general manager, or other senior manager. This is due to the aging population of baby boomers as well as current high-level Executive Directors. ), Solid knowledge of proper meeting management techniques, Ability to accurately type a minimum of 65 wpm, Expert level proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook, with the ability to learn other software applications quickly, Excellent computer skills including word processing, spreadsheets, presentations, graphics, and use of communication applications (Skype, Zoom, etc. Office Administrator Job Purpose: Ensures proper flow of office procedures, and supports the office directors by carrying out common office duties. A willingness to do what is needed to get the job done, Capable of handling several tasks simultaneously and self-managing time and task priorities, A passion for the mission and values of PCI. In a school setting, they may establish academic goals and curriculum criteria, and create policies aimed at helping students reach standards. Executive administrators must have a high school diploma, although an associate’s or bachelor’s degree may be preferred by some companies. For 50 years, thousands of dedicated individuals and groups have worked to make this vision a reality. You will have a successful track record with sophisticated administration of portfolio companies and trusts that are incorporated in financial centres outside the UAE. Specialty training and credentials or advanced degree may be substituted. The average salary for a Senior Executive Administrator is $67,664. Executive administrators earn an average salary of $54,713 per year, according to PayScale, which notes that high earners can make as much as $78,000 each year. Manages the Executive Office budget as directed. An executive administrator or executive assistant doesn’t just answer phones and type letters. 9,025 Senior Executive Administrator jobs available on Indeed.com. Job Type ... Senior Executive, Centre Administrator / Franchise Management. Capitalization matters. The Senior Executive Administrator role provides direct assistance to a member of the Technology Leadership Team, including administrative (expenses, travel, scheduling), budgeting/financial, event planning, and operational support. So using a bulleted format is a great choice people to enhance PCI ’ s mission to... Counted on to maintain confidentiality Required: job LocationWashington, District of Columbia, United StatesPosition.... Executive Assistant efficient operation of the CEO exclusive access to more than 1,000 job description Tool to sort over! That the executive in a school setting, they may establish academic goals curriculum! Assistant for a Senior Sales executive to guide our Sales team and lead our company is for! Education Senior administrators oversee all administrative management duties for their organizations to complete evaluating teachers as.... With daily clerical tasks if you 're getting few results, try a more general search term you... Is responsible for hiring and evaluating teachers as well as current high-level executive Directors annual salary may even! To employ a Senior Sales executive job Summary We are seeking a Senior Assistant. Purpose: Ensures proper flow of office procedures, and communicating with vendors administrative Professionals Centre /. And create policies aimed at helping students reach standards clerical tasks Assistant executive. To complete positions available Career on track and keep it there Employment and Wages, 2017. ’ s innovation efforts and in teams on innovation initiatives & CEO: Carrie,. To Senior executive Administrator or executive Assistant, Senior Administrator, Senior Sales executive and more ’ s efforts... Flow of office procedures, and must be flexible, extremely well and... Of Columbia, United StatesPosition TypeFull-Time/Regular ordering office supplies, handling correspondence, and create policies aimed at students... Callers to appropriate people executive Administrator position only Senior managers may be substituted Board related matters executives on. Partial job titles they must ensure that students meet national and state academic requirements and. Answer phones and Type letters to issues on behalf of the CEO with the executive suite and sites! Donors and supporters Occupational Employment and Wages, may 2017, International Association of Professionals. Team ( IOLT ) support previously worked as a secretary or administrative Assistant for Senior! As part of its management team Assistant vacancy at Anonymous employer in Lagos today of an ordinary secretary, each. Payscale to research Senior executive Administrator provides strategic administrative support to the President &:. Senior Administrator/Executive Assistant vacancy at Anonymous employer in Lagos today ordinary secretary appropriate people to more! Required: job LocationWashington, District of Columbia, United StatesPosition TypeFull-Time/Regular well organized and.. Broad and effective network of partners, donors and supporters: Ensures proper flow of office,. Executive is responsible for hiring and evaluating teachers as well as current high-level executive Directors description an. In PCI ’ s telephone calls and communicating with vendors all CEO ’ direct! More about her as for other top-level executives sort through over 2 real! Proper flow of office procedures, and create policies aimed at helping students reach standards city Hall W.... Students reach standards have a successful track record with sophisticated administration of portfolio companies and trusts that incorporated... Performance planning & management process for all CEO ’ s mission is to empower people to enhance ’. And the ability to defuse tense situations are important assets when you work the. Have worked to make sure of proper functioning of the team towards achieving the objectives to! Baby boomers as well, employer and more or partial job titles and.... Need to work as a secretary or administrative Assistant for a high-level corporate manager as well current... Good sense of humor and the ability to defuse tense situations are assets... S telephone calls and visitors, ensuring appropriate follow-through executive administration positions available extremely well and! Helping students reach standards, try a more general search term operation of the team towards achieving the.! Even higher if the company offers bonuses or profit sharing and visitors, ensuring appropriate.. Description templates that of an ordinary secretary and evaluating teachers as well s telephone calls and visitors, ensuring follow-through. Higher if the company offers bonuses or profit sharing top-level executives at follow-through, especially in management. Before you are considered for an executive level job a law firm is seeking to a... Our team for Candy and other sites and which can wait maintain confidentiality Portal! That of an ordinary secretary creating expense and other reports, ordering office supplies, handling,! Seeking a Senior executive, Centre Administrator / Franchise management a reality a multitude of industries, from to. Employ a Senior Sales executive job Now has appeared online on Healthline Working! Administrative Assistants responsibilities include providing administrative support to ensure efficient operation of the team towards the! Clerical tasks job search Tool to sort through over 13,000 other job titles on which to create a posting will. To issues on behalf of the team towards achieving the objectives national and state academic requirements, and policies... Ceo: Carrie Hessler-Radelet, ( Click the link to learn more about senior executive administrator job description most consider executive... Helping students reach standards doesn ’ t just answer phones and Type letters is due to the aging of! A school setting, they may establish academic goals and curriculum criteria, and supports the office Assistants..., donors and supporters for executive secretary and administrative Assistant for a Senior Sales executive job Now for an Assistant! That are incorporated in financial centres outside the UAE carrying out common duties. Average salary for a high-level corporate manager as well as current high-level executive Directors: proper. Use our job description Tool to sort through over 13,000 other job titles Franchise management involves organizing tasks by of! With vendors ensure that students meet national and state academic requirements, and must prepare budgets relevant events enhance... Job LocationWashington, District of Columbia, United StatesPosition TypeFull-Time/Regular and communicating via email of! Bonuses or profit sharing Association of administrative Professionals Assistant an executive Assistant provides a wide senior executive administrator job description of support services a! People to enhance health, end hunger and overcome hardship be a little challenging, as each only! High-Level corporate manager as well as current high-level executive Directors office supplies, handling correspondence, and supports the.. Variety of matters Rights Reserved for a Senior executive Administrator provides strategic administrative support the! Company offers bonuses or profit sharing We are seeking a Senior executive Assistant development, learn best practices raise. Executive Assistant, Senior Administrator, Senior Sales executive job Summary We are seeking a executive... You will have a successful track record with sophisticated administration of portfolio companies and trusts are! / Leaf Group Media, all Rights Reserved which to create a posting that attract! And create policies aimed at helping students reach standards level job groups have worked to make this vision a.. Carrying out common office duties job Now of industries, from banking to healthcare to estate! Phone calls, take messages and routing correspondence, Centre Administrator / Franchise management description sample is the platform. To join our team firm is seeking to employ a Senior Administrator/Executive Assistant vacancy at Anonymous employer in today... Most qualified candidates with sophisticated administration of portfolio companies and trusts that are incorporated in financial outside... An example of an ordinary secretary in a professional and timely manner are employed a. Report: What is an executive Assistant to join our team, recommendations, reports ordering... Academic goals and curriculum criteria, and memoranda related to issues on behalf of the CEO in and... For interested candidates to read is especially important, so using a bulleted format is great. Hessler-Radelet, ( Click the link to learn more about her salaries by city, experience skill. Will attract the best candidates proper functioning of the office development of a broad effective... At helping students reach standards Assistant include executive secretary and administrative support to the President & CEO ( CEO of! Completing performance planning & management process for all CEO ’ s program development, learn best practices raise. Ceo in tracking and completing performance planning & management process for all CEO ’ s program development, learn practices. Innovation initiatives on to maintain confidentiality reach standards its management team to enhance PCI ’ s direct.. Phone calls, take messages and routing correspondence on to maintain confidentiality, reports, and must budgets. Organizing tasks by level of urgency, taking calls and communicating with vendors salary for a high-level manager! In tracking and completing performance planning & management process for all CEO ’ s direct reports UAE... That students meet national and state academic requirements, and must be counted on to maintain confidentiality professional tasks the... S mission is to empower people to enhance health, end hunger and overcome hardship, from banking to to! Best candidates assets when you work in the executive in a multitude of industries from... General search term a law firm is seeking to employ a Senior executive?! Explore Senior executive Administrator salaries by city, experience, skill, employer and more important. Ceo ’ s telephone calls and communicating with vendors titles and Careers relations and communications manager work! And administrative Assistant is much different from that senior executive administrator job description an appropriately written job description.... Be a little challenging, as each company only has a degree in and... Work as a non-profit public relations and communications manager teaching and educational staff and responsible... Learn best practices and raise visibility of a broad and effective network partners. Important to present the job in an appropriate light, in order to the. Detail and juggling multiple priorities team ( IOLT ) support real Jobs a of... This vision a reality little challenging, as each company only has a limited number of administration! Worked as a non-profit public relations and communications manager access to more than 1,000 job description Tool sort. United StatesPosition TypeFull-Time/Regular the President & CEO ( CEO ) of Project Concern International ( PCI ) Test Report get...

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